Prince2 Foundation Practice Questions

What is the significance of the ’Plan’ step within the risk management process?

Options are :

  • To identify suitable management responses to be implemented to manage a risk in case the risk should occur (Correct)
  • To plan the Communications Management Strategy in order to identify and capture any external stakeholder risk information requirements
  • Create a Risk Management Strategy for inclusion in the Project Initiation Documentation
  • Establish the Project Board’s specific risk management responsibilities and assign them as owners of specific risks

Answer : To identify suitable management responses to be implemented to manage a risk in case the risk should occur

Explanation The ’Plan’ step is about planning specific responses to the threats and opportunities. The planned responses to a given risk is used to reduce the threats and maximize the opportunities. If the Project Manager fails to plan a response to a risk, they will be caught off-guard if this risk materializes. For example, if your project is to organize an outdoor event and one of the risks is a threat of rain. If you do nothing to plan for this threat and halfway through your concert it starts to rain heavily, it is too late to start setting up a tent or ordering plastic ponchos to distribute.

Which role is a part of the quality review team?

Options are :

  • Quality Assurance
  • Producer
  • Project Assurance
  • Chair (Correct)

Answer : Chair

Explanation The Quality Review technique has four specific roles. These are Chair, Presenter, Reviewer, and Administrator.

Prince2 Foundation Practice Questions and Answers

What is involved in the actions of any planned risk responses and in monitoring their effectiveness?

Options are :

  • Identify
  • Implement (Correct)
  • Assess
  • Identify

Answer : Implement

Explanation Risk management includes four major steps: Identify, Assess, Plan, and Implement. Identify involves completing the Risk Management Strategy document for the project, and then identify the risks (threats and opportunities) that could affect the project. Assess focuses on the risks in terms of their probability and impact on the project objectives. Plan prepares the specific response to the threats (e.g., to help reduce or avoid the threat), or this could also be to plan to maximize the opportunity if the risk happens. Implement will carry out the planned responses if the risk occurs.

What would be created if a product’s weight was specified to be 13 ounces, but could only be built to a weight of 27 ounces?

Options are :

  • Request for change
  • Exception Report
  • Exception Plan
  • Off-specification (Correct)

Answer : Off-specification

Explanation Off-Specifications are normally raised by the Project Manager, Team Manager, or Project Board after analysis of Project issues. The Project Manager tries to fix the problem using any available Tolerance. If off-Specification would cause forecast Tolerance to be exceeded then the Project Manager MUST bring this to the Project Board’s attention by raising an Exception Report or by escalating it to the Change Authority.

What should be the first task to be performed on receipt of a new issue?

Options are :

  • Assess its impact on the project’s objectives
  • Escalate if it is beyond the delegated authority
  • Identify options to resolve the issue and submit a recommendation
  • Determine whether the issue is a request for change, off-specification, or a problem/concern (Correct)

Answer : Determine whether the issue is a request for change, off-specification, or a problem/concern

Explanation The purpose of the Issue Register is to capture and maintain information on the issues raised in the project. The five steps are Capture, Examine, Propose, Decide and Implement. The objective is to determine the type of issue (change request, off-specification, problem/concern), and then determine how serious it is and if needs to be treated formally. It is then added to the Issue Register.

Prince2 Foundation Practice Questions

What could be defined as a concession?

Options are :

  • When an off-specification is accepted by the Project Board or Change Authority without immediate corrective action (Correct)
  • When an off-specification is raised by the Senior User
  • When a known error is no longer a problem
  • When a product fails to meet its quality criteria

Answer : When an off-specification is accepted by the Project Board or Change Authority without immediate corrective action

Explanation A concession is an off-specification that is accepted by the Project Board without corrective action.

What is the Executive specifically responsible for overseeing the development of?

Options are :

  • Business Case (Correct)
  • Project mandate
  • Project approach
  • Work Package

Answer : Business Case

Explanation Explanation:The Executive is responsible for developing the Business Case at the start of the project and keeps asking is the project still valuable for the amount of money required to be spent throughout the project.

What management level includes controlling unacceptable deviations within the Progress theme?

Options are :

  • Only the Project Board
  • Only corporate or program management
  • All levels of management (Correct)
  • Only the Project Manager

Answer : All levels of management

Explanation The Progress Theme seeks to control any unacceptable deviations through all levels of management.

Prince2 Foundation Practice Questions and Answers

What process handles the acceptance and execution of project work by external suppliers?

Options are :

  • Managing Product Delivery
  • Directing a Project
  • Managing a Stage Boundary
  • Controlling a Stage (Correct)

Answer : Controlling a Stage

Explanation The Controlling a Stage process ensures that attention is focused on the delivery of the products, the products are delivered for the stage in the agreed upon quality within agreed upon cost and time, and the products achieve the defined benefits.

What is defined within the Organization theme?

Options are :

  • Project acceptance criteria
  • Jobs for individuals to perform
  • Project resource requirements
  • Responsibilities for managing teams (Correct)

Answer : Responsibilities for managing teams

Explanation The Organization theme is intended to help ensure a clearly defined structure for the accountability and responsibility of individuals working on a project. This includes not only the project team and the Project Manager, but also corporate/program management and stakeholders.

What is the Business Case theme’s purpose?

Options are :

  • Describe how, when and at what cost products can be delivered
  • Establish methods to judge whether the ongoing project is justified (Correct)
  • Assess and control uncertain events or situations
  • Establish mechanisms to monitor and compare actual achievements against those planned

Answer : Establish methods to judge whether the ongoing project is justified

Explanation The purpose of the Business Case is to provide a structure to judge whether the Business Case is desirable, viable, achievable, and worth the continued investment that is made during the project. The Business Case theme provides a mechanism to judge whether the project is and remains desirable and achievable. All risks, issues, and changes should be considered through the perspective of the business case.

Prince2 Foundation Mock

What triggers the Starting up a Project process?

Options are :

  • Outline Business Case
  • Project Brief
  • Project Plan
  • Project mandate (Correct)

Answer : Project mandate

Explanation The Trigger to start the project is the project mandate. This is provided by a high-level person within the corporate or program management. The project mandate is usually the only document that exists when this process starts, and this is not enough information for the Project Board to make the decision to start the Initiation Stage.

What is a specific responsibility of Project Assurance?

Options are :

  • Approving the Risk Management Strategy
  • Checking the right people are being involved in writing product descriptions (Correct)
  • Reporting highlights to the Project Board
  • Giving ad-hoc direction to the Project Manager

Answer : Checking the right people are being involved in writing product descriptions

Explanation Project Assurance is the role responsible for monitoring all aspects of the project’s performance and products independently of the Project Manager. This includes checking that the right people are being involved in writing product descriptions.

What statement is NOT correct concerning the definition of a technical stage?

Options are :

  • The work can be grouped by the set of techniques used (Correct)
  • Cover elements such as design, build and implementation
  • b. They are typified by the use of a particular set of specialist skills
  • Technical stages never overlap

Answer : The work can be grouped by the set of techniques used

Explanation Technical stages described what was often called phases. That is the way in which the technical work is broken down. Since the projects have several specialist teams and specialist individuals involved, technical phrase work can often occur in parallel. Technical stages are in reality a group of activities being carried out by one or more people with the same type of skills.

Prince2 Foundation Mock

During what process is a team plan created?

Options are :

  • Controlling a Stage
  • Managing Product Delivery (Correct)
  • Managing a Stage Boundary
  • Directing a Project

Answer : Managing Product Delivery

Explanation The Managing Product Delivery process ensures that the products assigned to the team are authorized and agreed upon. This process creates the team plan.

What principle is a prerequisite for effective risk management?

Options are :

  • Tailor to suit the project environment
  • Manage by exception
  • Continued business justification (Correct)
  • Focus on products

Answer : Continued business justification

Explanation Risk management is a continual activity that is performed throughout the life of the project. Under the principle of Continued Business Justification, risk management is performed to determine if a project is able to meet its objectives and should therefore be continued or cancelled

What is an objective of the Managing a Stage Boundary process?

Options are :

  • Implement actions to resolve tolerance deviations from the Stage Plan
  • Make certain that work on products allocated to the team for the next stage is authorized and agreed
  • Ensure that all threats and opportunities for the current stage have been closed
  • Request authorization to start the next stage (Correct)

Answer : Request authorization to start the next stage

Explanation Managing a Stage Boundary begins near the end of the current stage and before the next stage. If the current stage is forecast to go out of tolerance, then the Project Manager will create an Exception Plan instead of a next Stage Plan, and the Project Manager will request to complete the current stage instead of asking to continue with the next stage.

Prince2 Foundation Mock

What role should receive an escalation of the forecast breach of project tolerance if the tolerances are exceeding in the project?

Options are :

  • Senior User
  • Corporate or program management (Correct)
  • Project Manager
  • Executive

Answer : Corporate or program management

Explanation Corporate or program management sits outside the project but sets the overall requirements and tolerance levels for the project. The three levels of management within the project will manage and implement within these tolerances and escalate any forecast breaches of project tolerance. The Project Board has the ability to review progress and decide whether to continue, change or stop the project.

A project is a temporary organization that is created for the purpose of delivering one or more business products according to an agreed _______. Which word best fills in the blank?

Options are :

  • Change
  • Cost
  • Business Case (Correct)
  • Senior User

Answer : Business Case

Explanation In PRINCE2, a project is defined as “a temporary organization that is created for the purpose of delivering one or more business products according to an agreed Business Case.? Organizations set up and invest in projects in order to introduce change into their day to day “business as usual? activities. For example, out of date IT systems may be replaced by more modern, up to date systems and a project will be set up to define what is required, to design and build a solution and then finally to test that the solution meets the requirements specified by the users. Once the new IT system has been shown that it meets these requirements, it is delivered to the users, and is operated and maintained on an ongoing basis by the operational and support staff.

What statement BEST describes the purpose of a Business Case?

Options are :

  • They are used to define how and when a measurement of the project’s benefits can be made
  • They describe the specific risk management techniques and standards to be applied throughout the project
  • They document the justification for undertaking the project based on estimated costs and the benefits to be gained and offset by any associated risks (Correct)
  • They allow the Project Board to manage by exception throughout the project through providing continuous justification

Answer : They document the justification for undertaking the project based on estimated costs and the benefits to be gained and offset by any associated risks

Explanation The Business Case gathers the information to allow the management to judge if a project is desirable, viable, and achievable. It documents the justification for undertaking the project based on estimated costs and the benefits to be gained and offset by any associated risks. This allows decision makers to determine if a project is worthwhile to invest in. The Business Case is normally developed at the start of the project unless it has already been provided by an executive or the Program Management office. Once created, the Business Case is maintained throughout the life of the project.

Prince2 Foundation Practice Questions and Answers

What is the first task of the product-based planning technique?

Options are :

  • Write Product Descriptions
  • Identify activities and dependencies
  • Write the Project Product Description (Correct)
  • Create a product breakdown structure

Answer : Write the Project Product Description

Explanation The Product-Based Planning Technique consists of four steps: (1) Create a Project Product Description for the project final product; (2) Create the Product Breakdown Structure; (3) Create a Product Description for each main lower level product; and (4) Create a Product Flow Diagram.

What statement BEST describes the responsibilities of a risk actionee?

Options are :

  • Managing, monitoring and controlling of all aspects of an assigned risk
  • Carrying out a risk response action to respond to a particular risk (Correct)
  • Identifying risks to the project that might occur in their department
  • Owning and authorizing the use of the risk budget to fund risk responses

Answer : Carrying out a risk response action to respond to a particular risk

Explanation The risk actionee is the person who will carry out the actions described in the response. This person can also be same person as the risk owner.

What is the purpose of the Progress theme?

Options are :

  • Facilitate communication and control by defining the means of delivering the products
  • Define and implement the means by which the project will create and verify products which are fit for purpose
  • To establish mechanisms to monitor and control what has happened against what had been planned (Correct)
  • Identify, assess, and control uncertainty

Answer : To establish mechanisms to monitor and control what has happened against what had been planned

Explanation The purpose of the Progress Theme is to establish how to monitor and then compare actual achievements against those planned during the project. It also looks to provide a forecast for the project objectives and the project’s continued viability and to be able to control any unacceptable deviations.

Prince2 Foundation Mock

What is NOT a purpose of the Risk theme in PRINCE2?

Options are :

  • Improve the ability of the project to succeed
  • To verify products are fit for purpose (Correct)
  • To support better decision making
  • To assess uncertainty

Answer : To verify products are fit for purpose

Explanation In PRINCE2, the Risk theme focuses on managing project risks. Effective risk management maximizes a project’s chance for success. Risk management also asses uncertainty and aids in decision making. The Quality theme is focuses on verifying products are fit for purpose, not the Risk theme.

What statement accurately describes the differences between project assurance and quality assurance?

Options are :

  • Quality assurance is internal to the project, whereas project assurance is independent of the project
  • Project assurance must be independent of the Project Manager, whereas quality assurance is the responsibility of the Project Manager
  • Project Assurance provides assurance to the project’s stakeholders, whereas quality assurance provides assurance to the wider corporate or program organization (Correct)
  • Both are the responsibility of the Project Board, but Project Assurance may be delegated

Answer : Project Assurance provides assurance to the project’s stakeholders, whereas quality assurance provides assurance to the wider corporate or program organization

Explanation Project assurance is the Project Board’s responsibility to assure itself that the project is being conducted correctly. Quality assurance, on the other hand, is an independent check that products will be fit for purpose or meet requirements to ensure more complete quality across the wider corporate or program organization.

Consider the following statements: (I) The Managing Product Delivery process occurs towards the end of the last stage and this process will invoke the Closing a Project process. (II) During the Managing Product Delivery process, the Team Manager obtains approval for completed products from the authorities identified in the Product Description.

Options are :

  • Only Statement I is true
  • Only Statement II is true (Correct)
  • Neither Statement I and II are true
  • Both Statement I and II are true

Answer : Only Statement II is true

Explanation The Team Manager ensures that products contained in the Work Packages are created and delivered. They must accept and check Work Packages received from the Project Manager. They must also create a Team Plan to show how these products will be developed. They should also get the products developed (executes the products). Finally, they must demonstrate that products meet their quality criteria.

What is established as a prerequisite of effective issue and change control?

Options are :

  • A configuration management system (Correct)
  • A risk management procedure
  • Use of a change budget and change authority
  • A Quality Management Strategy

Answer : A configuration management system

Explanation A configuration management system is a prerequisite of effective issue and change control. Any issues with the potential to impact the project’s performance targets of time, cost, quality, scope, risk and benefits should be noted. It is often misunderstood, but the objective of issue and change control procedures are not to prevent changes, but rather to ensure that every change is first agreed by the relevant authority before it is implemented.

Which role is a part of the quality review team?

Options are :

  • Project Manager
  • Producer
  • Administrator (Correct)
  • Approver

Answer : Administrator

Explanation The Quality Review technique has four specific roles. These are Chair, Presenter, Reviewer, and Administrator.

What BEST describes the main purpose of the Organization theme?

Options are :

  • Define the responsibilities for managing teams (Correct)
  • Define the total resource requirements of the project
  • Capture the project acceptance criteria
  • Establish mechanisms to judge whether the project is desirable and achievable

Answer : Define the responsibilities for managing teams

Explanation Each project needs to have direction, management, control, and communication. The Organization theme provides the knowledge to help define and establish the project’s structure of accountability and responsibilities for managing the project and its teams.

What “risk response? seizes an opportunity to ensure that a risk will happen and the impact will be realized?

Options are :

  • Accept
  • Enhance
  • Exploit (Correct)
  • Fallback

Answer : Exploit

Explanation Exploit is the risk response that states that if the risk does happen then you would take advantage of it and use it.

What BEST describes the term Risk Cause?

Options are :

  • How soon in the future the risk is likely to occur
  • The impact(s) that the risk would have on the project objectives should the risk materialize
  • The area of uncertainty in terms of the threat or the opportunity
  • The situation that gives rise to the risk (Correct)

Answer : The situation that gives rise to the risk

Explanation The risk cause is the the source of the risk (a particular situation or event that enabled the risk to be realized). PRINCE2 recommends first identifying the project risk cause or source of the project risk, then go on to describe the project risk events which is the area of uncertainty for each threat or opportunity, and then to describe the project risk affect or impact should the project risk materialize.

When might the Controlling a Stage process be used?

Options are :

  • Managing the activities of a complex program
  • Managing support activities following the handover of the products to the operational environment
  • Creating an Exception Plan to replace the current Stage Plan
  • Managing a long initiation stage of a complex project (Correct)

Answer : Managing a long initiation stage of a complex project

Explanation The Controlling a Stage process describes the work of the Project Manager as they do their day-to-day management of a stage, and it is where the Project Manager does most of their work.

What role realizes the expected benefits of the project?

Options are :

  • Senior User (Correct)
  • Project Manager
  • Project Assurance
  • Executive

Answer : Senior User

Explanation The Senior User is a major stakeholder in the project who will ultimately realize the expected benefit of the project. They are the Project Board role that is accountable for ensuring that user needs are specified correctly and that the solution meets those needs.

What product would first be sent to the Project Board to inform them of this deviation, if any type of issue or risk cannot be resolved within the tolerances set by the Project Board?

Options are :

  • Updated Risk and Issue Registers
  • Highlight Report
  • End Stage Report
  • Exception Report (Correct)

Answer : Exception Report

Explanation An Exception Report is created whenever a stage plan or project plan is forecast to exceed the relevant tolerance bounds. At the first instance of forecasting that a tolerance is to be exceeded, the project manager will log it as an issue in the issue register.

How can a team member make a suggestion to improve a product?

Options are :

  • Raise the suggestion as an issue (Correct)
  • Add the details of the suggested improvement to the Quality Register
  • Update the product’s Product Description with the suggested improvement
  • Add the details of the suggestion to the Lessons Log

Answer : Raise the suggestion as an issue

Explanation Issues and risks can be passed to the PRINCE2 project manager from just about anybody with an interest in the project. It can be about any topic and can be sent at any time.

What product does the Project Board use as a baseline against which to monitor the project progress on a stage by stage basis?

Options are :

  • Stage Plan
  • Program Plan
  • Project Plan (Correct)
  • Benefits Review Plan

Answer : Project Plan

Explanation The Project Plan is a document that describes how, when and by whom a specific target or set of targets is to be achieved. You might think the target is just to create the Project Product, but there will also be targets for time, cost, quality, scope, risk, benefits and, of course, products.

What role has the specific responsibility for advising on the selection of the development strategy, design, and methods?

Options are :

  • Team Manager
  • Project Assurance (Correct)
  • Quality Assurance
  • Project Manager

Answer : Project Assurance

Explanation The Project Assurance role is responsible for giving assurance to the project board on the actual status of the project. This includes reviewing the Outline Business Case, confirming that the right approach is being adopted, defining how the risk assessment will be carried out, and ensuring the right user representation is being provided.

According to PRINCE2, what aspect of project performance should be managed?

Options are :

  • Time, cost, quality, people
  • Time, cost, quality, scope, benefits, risk (Correct)
  • Processes, themes, principles
  • Time, cost, quality

Answer : Time, cost, quality, scope, benefits, risk

Explanation The two most frequently used tolerances to manage project performance are budget and time, but PRINCE2 offers you a choice of six tolerances: time, cost, scope, risk, quality and benefits.

What is NOT an activity of a configuration management procedure?

Options are :

  • Control
  • Identification
  • Planning
  • Communicate (Correct)

Answer : Communicate

Explanation The Configuration Management Procedure typically comprise five core activities: planning, identification, control, status accounting, and verification and audit.

What role is ultimately accountability to corporate or program management for the ultimate success of the project?

Options are :

  • Project Board (Correct)
  • Senior User
  • Project Manager
  • Change Authority

Answer : Project Board

Explanation The Project Board is accountable for the success or failure of the project, to provide unified direction to the project and Project Manager, and to provide the resources and authorize the funds for the project.

When does the Project Board have overall control?

Options are :

  • All levels of plans and tolerances
  • Day-to-day control for a management stage within stage tolerance
  • Project level within project tolerance (Correct)
  • Work Package level within Work Package tolerance

Answer : Project level within project tolerance

Explanation If the problem is small and it remains within the tolerances (for example, the costs increase by only 2% which is less than the 5% tolerance set by the corporate/program management), then the Program Board has overall control of the issue.

What BEST describes a change budget’s purpose?

Options are :

  • To pay for any increase in scope (Correct)
  • To correct any errors found in products produced by suppliers
  • To implement risk actions, such as fallback plans
  • To supplement any cost tolerance being exceeded

Answer : To pay for any increase in scope

Explanation The purpose of a change budget is to pay for any increase in scope of the project. This is money allocated to the Change Authority which is available to be spent on authorized requests for change.

Fill in the blank in the following sentence: The development and maintenance of a credible __________ provides a baseline against which progress can be measured.

Options are :

  • Product
  • Product Status Account
  • Business Case
  • Plan (Correct)

Answer : Plan

Explanation The purpose of the Plans theme is to facilitate communication and control by defining the means of delivering the product (the where and the how, by whom and estimating the when and the how much). The development and maintenance of credible plan provides a baseline against which progress can be measured. They enable planning info to be disseminated to stakeholders in order to support any commitments which support the plan.

What is the purpose of the risk budget?

Options are :

  • To fund the cost of analyzing requests for change while executing a Work Package
  • To fund risk management activities defined in the risk management procedure
  • Funds set aside from the project budget to cover the costs of identifying risks to the project
  • Funds set aside from the project budget to cover the costs of implementing risk responses (Correct)

Answer : Funds set aside from the project budget to cover the costs of implementing risk responses

Explanation A Risk Budget is a sum of money that is put aside just to deal with specific responses to threats or opportunities, and it cannot be used for anything else. Certain responses to risk will require certain actions to be done that cost money which can be pulled from the Risk Budget. The PRINCE2 manual reminds us that this budget is used for responding to risks that occur and should not be used to fund extra requirements that are introduced in the project or cover the cost of any delays. The Risk Budget should be separate from the Change Budget and not used to fund new changes or features in a project simply because the Change Budget was already used up.

What statement is TRUE regarding stakeholders?

Options are :

  • All stakeholders must be identified during project initiation
  • The Senior Supplier is NOT a stakeholder
  • Stakeholders are always external to the corporate organization
  • All three primary categories of stakeholder have their interests represented by the Project Board (Correct)

Answer : All three primary categories of stakeholder have their interests represented by the Project Board

Explanation The principle of defined roles and responsibilities states that a project will always have three primary categories of stakeholders and the interests of all three must be satisfied if the project is to be successful. The three categories are User, Supplier, and Business.

What BEST describes the passing of responsibility to a Team Manager for the construction of one or more products?

Options are :

  • Work Package (Correct)
  • Checkpoint Report
  • Product Description
  • Exception Plan

Answer : Work Package

Explanation Work Packages are a way for the Project Manager to group work activities together and assign work to a team or Team Manager to produce one or more products. A Work Package is therefore a set of information about one or more required products.

What is the integrated element that is described as being the guiding obligations and good practices that determine whether the project is genuinely using PRINCE2?

Options are :

  • Principles (Correct)
  • Processes
  • Themes
  • Tailoring PRINCE2 to the project environment

Answer : Principles

Explanation The core principles can be defined as: a framework of good project practice for those involved in a project. From a PRINCE2 point of view, a Principle is a core value that must always exist in a PRINCE2 project. Principles are guides for good practice.

What does effective risk management help to ensure?

Options are :

  • Quality criteria of each product
  • Stakeholders needs
  • Outcomes and benefits
  • Project objectives (Correct)

Answer : Project objectives

Explanation Effective risk management strategies allow you to identify your project’s strengths, weaknesses, opportunities and threats. By planning for unexpected events, you can be ready to respond if they arise. To ensure your project’s success, define how you will handle potential risks so you can identify, mitigate and avoid problems when you need to do.

A Project is a _____ that is created for the purpose of delivering one or more business products according to an agreed Business Case. What word best fills in the blank?

Options are :

  • One-off Endeavor
  • Skilled environment
  • Temporary organization (Correct)
  • Unique team of stakeholders

Answer : Temporary organization

Explanation The PRINCE2 Definition of a project differs from other definitions of a project. The PRINCE2 definition refers to a business in a change environment, thus the use of the word temporary. PRINCE2 can help the business looking to transform operations to best effect for the organization. A PRINCE2 project creates a temporary organization charged with delivering one or more business products.

How is the Project Initiation Documentation used when Closing a Project process?

Options are :

  • Provides the Project Product Description for approval by the Project Board
  • Provides the controls for the final stage of the project
  • As the basis for comparing the original aim of the project against what was actually achieved (Correct)
  • Updated to include relevant lessons from previous projects

Answer : As the basis for comparing the original aim of the project against what was actually achieved

Explanation The purpose of the Project Initiation Documentation is to define the project, in order to form the basis for its management and an assessment of its overall success. The Project Initiation Documentation gives the direction and scope of the project and (along with the Stage Plan) forms the ‘contract’ between the Project Manager and the Project Board.

What term covers any relevant event that has happened, was not planned, and requires management action?

Options are :

  • Risk
  • Exception
  • Issue (Correct)
  • Change

Answer : Issue

Explanation An issue is any relevant event that has happened, was not planned, and requires management action. Issues can be about anything to do with the project.

What process ensures that the post-project benefits are realized, managed, and reviewed?

Options are :

  • Closing a Project (Correct)
  • Initiating a Project
  • Starting up a Project
  • Directing a Project

Answer : Closing a Project

Explanation One of the objectives of the Closing a Project process is to ensure that post-project benefits will be reviewed.

What role is responsible for ensuring that the project is focused throughout its life on achieving its objectives?

Options are :

  • Project Manager
  • Corporate or program management
  • Senior User
  • Executive (Correct)

Answer : Executive

Explanation The Executive is the key decision-maker on the project management team. It is their responsibility associated to make sure that the project remains focused toward its objectives and that it ultimately delivers the outputs necessary for generating the outcomes that will enable the expected benefits to be realized.

What is a specific objective of a quality review?

Options are :

  • Produce a Product Status Account for the products under review
  • Update the Stage Plan with the details of the quality review progress
  • Baseline the product for change control purposes (Correct)
  • Perform an assessment on the performance of the Presenter of the product

Answer : Baseline the product for change control purposes

Explanation The PRINCE2 quality review technique is used to assess a product against set quality criteria, and works well for a document walkthrough or analysis of test results. This is used to create a baseline of the product, as well, that can be used for change control. Remember, there are many other methods used for quality checking for a product, and that this technique is not the only available inspection approach.

What product defines a product’s quality tolerance?

Options are :

  • Quality Register
  • Product Description (Correct)
  • Quality Management Strategy
  • Stage Plan

Answer : Product Description

Explanation A Product Description contains a description of a product’s purpose, composition, derivation, and quality criteria. It is produced during the planning time and as soon as possible after the need for the product is identified.

What is a responsibility of the business representative on the Project Board?

Options are :

  • Ensuring the project represents value for money (Correct)
  • Confirming the project delivers the required functionality
  • Checking the required quality levels are achieved by the project’s products
  • Setting tolerance levels for the project

Answer : Ensuring the project represents value for money

Explanation Since the project’s Executive is the core business representative on the Project Board, the Executive is appointed in the very beginning of the PRINCE2 process model. The key responsibility associated with the Executive is making sure that the project remains focused toward its objectives, ultimately delivering the products necessary for generating the outcomes that will enable the expected benefits to be realized.

Depending on the complexity of the project, what is considered optional?

Options are :

  • Initiation Stage Plan
  • Exception Plan
  • Team Plan (Correct)
  • Project Plan

Answer : Team Plan

Explanation Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. Team Plans are optional, depending on the project’s size, complexity and the number of resources involved in creating the products. PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might even have their own plan formats.

What project management team role is appointed by the Project Board to check if the Communications Management Strategy covers all the stakeholders’ requirements for the next stage?

Options are :

  • Project Assurance (Correct)
  • Project Support
  • Project Manager
  • Quality Assurance

Answer : Project Assurance

Explanation The Project Assurance role is used to assures the interests of the primary stakeholders are met by the project. This role is appointed by the Project Board.

What is produced in the Starting Up a Project process to define the way the project is to be delivered after evaluating the various delivery methods?

Options are :

  • Outline Business Case
  • Project approach (Correct)
  • Project definition
  • Project Product Description

Answer : Project approach

Explanation The project approach defines the method that should be taken by the project. The Project Manager will determine if a product should be created from scratch, if an existing product should be updated, or if an off-the-shelf solution could be used. Additionally, they will determine if internal or external people should be employed in the project, and what could be learned from other projects.

What role is a key decision-maker on the project management team and is ultimately accountable for the project’s success?

Options are :

  • Corporate or program management
  • Project Manager
  • Executive (Correct)
  • Change Authority

Answer : Executive

Explanation The Executive is appointed by Corporate or Program Management. The Executive is responsible for the project and is supported by the Senior User and Senior Supplier Roles. The Executive is the single point of accountability for the project. Usually the Executive will be responsible for designing and appointing the Project Management Team, including the rest of the Project Board and the Project Manager.

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