Prince2 Foundation Mock Questions and Answers

Where would the Team Manager find information regarding the specific quality required for a product?

Options are :

  • Quality Management Strategy
  • Product Description (Correct)
  • Checkpoint Report
  • Quality Register

Answer : Product Description

Explanation A Product Description is normally written for each of the identified products in the Product Breakdown Structure, if required. This defines the purpose that the project’s product will fulfil and who will use it. It is helpful in understanding the product’s functions, size, quality, complexity, robustness, etc.

What management product is normally documented as the source information for the business justification?

Options are :

  • Project Product Description
  • Business Case (Correct)
  • Communication Management Strategy
  • Benefits Review Plan

Answer : Business Case

Explanation Business Justification means that there is a valid business reason for doing the project and it remains valid throughout the project. This is created from a given source Business Case. If the Business Case becomes invalid during the project, then the project should be discontinued.

What does NOT describe a purpose of an Issue Report?

Options are :

  • Capture recommendations for handling a request for change
  • Record an issue’s resolution
  • Document an off-specification
  • Capture all problems or concerns within the project (Correct)

Answer : Capture all problems or concerns within the project

Explanation An issue report is a report containing the description, impact assessment, and recommendations for a request for change, off-specification, or a problem/concern. It is only created for those issues that need to be handled formally, not ALL of the problems and concerns.

Fill in the blank of the following sentence: The Senior User is responsible for ensuring that the project produces products which will deliver the desired __________.

Options are :

  • Outcomes (Correct)
  • Outputs
  • Changes
  • Benefits

Answer : Outcomes

Explanation The Senior User is responsible for ensuring that the project produces products which will deliver the desired outcomes. The Senior User is responsible for specifying the needs and requirements of the Users that will use the project products: (1) to liaise between the Project Management Team and the Users, (2) to make sure the solution will meet the needs of the Users, especially in terms of quality and ease of use, and against requirements, and (3) to supply the benefits information for the Benefits Review Plan.

What defines the project’s products and show the sequence that the products should be created?

Options are :

  • Writing a Project Product Description
  • Writing Product Descriptions
  • Product-based planning technique (Correct)
  • Creating a product breakdown structure

Answer : Product-based planning technique

Explanation Product-based planning is a technique leading to a comprehensive plan based on the creation and delivery of required outputs. The technique considers prerequisite products, quality requirements, and the dependencies between products.

What is a goal of the Starting up a Project process?

Options are :

  • Create the set of management products required to control the project
  • Understand how and when the project’s products will be delivered and at what cost
  • Do the minimum necessary in order to decide whether it is worthwhile to even initiate the project (Correct)
  • Ensure that there is authority to deliver the project’s products

Answer : Do the minimum necessary in order to decide whether it is worthwhile to even initiate the project

Explanation The main goal of the Starting Up a Project process is to determine which projects might be successful and discard the rest before time, money, and resources are wasted.

What establishes effective issue and change control?

Options are :

  • A quality management strategy
  • Use of a change budget and change authority
  • A risk management procedure
  • A configuration management system (Correct)

Answer : A configuration management system

Explanation A configuration management system is used to provide a record of such information as the history, status, version, and variant of each configuration item, and any important details of the relationships between them.

What BEST identifies threats or opportunities to the project in terms of their cause and effect on project objectives?

Options are :

  • Identify (Correct)
  • Implement
  • Exploit
  • Assess

Answer : Identify

What BEST describes the main purpose of the Project Brief?

Options are :

  • Communicate the quality techniques and standards to be applied to achieve the required quality levels
  • Provide sufficient information for the decision on whether to initiate the project (Correct)
  • Define any lessons from previous projects and how they may affect this project
  • Define how and when a measurement of the achievement of the project’s benefits can be made

Answer : Provide sufficient information for the decision on whether to initiate the project

Explanation A Project Brief is used to provide a full and firm foundation for the initiation of the project and is created in the Starting up a Project process. In the Initiating a Project process, the contents of the Project Brief are extended and refined in the Project Initiation Documentation, after which the Project Brief is no longer maintained.

Who can raise an issue or a risk?

Options are :

  • Only the Project Manager and Team Manager
  • Only members of the project management team
  • Anyone with an interest in the project or its outcome (Correct)
  • Only the Change Authority

Answer : Anyone with an interest in the project or its outcome

Explanation Issues and risks can be passed to the PRINCE2 project manager from just about anybody with an interest in the project. It can be about any topic and can be sent at any time.

What role is responsible for creating a Team Plan in the Managing Product Delivery process?

Options are :

  • Project Support
  • Team Manager (Correct)
  • Senior User
  • Project Manager

Answer : Team Manager

Explanation Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. Team Plans are optional, depending on the project’s size, complexity and the number of resources involved in creating the products. PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format.

What is one of the six aspects of project performance that needs to be managed?

Options are :

  • Processes
  • Benefits (Correct)
  • Customers
  • People

Answer : Benefits

Explanation The six aspects of project performance to be managed are: Timescales, Costs, Quality, Scope, Benefits, and Risk.

How does the Progress theme assist the Project Board in assessing project viability at certain points in the Project Plan?

Options are :

  • Authorizing one stage at a time (Correct)
  • Sending regular Checkpoint Reports
  • Creating Exception Reports when tolerances are threatened
  • Reports during project closure

Answer : Authorizing one stage at a time

Explanation Progress is about checking actual progress against the performance targets of Time, Cost, Quality, Scope, Benefits and Risk. PRINCE2 provides control Delegating Authority from one level to the next. The Project Board determines when movement from one stage to the next occurs.

What BEST describes the term Risk Event?

Options are :

  • The situation that gives rise to the risk
  • The area of uncertainty in terms of the threat or the opportunity (Correct)
  • How soon in the future the risk is likely to occur
  • The impact(s) that the risk would have on the project objectives should the risk materialize

Answer : The area of uncertainty in terms of the threat or the opportunity

Explanation Risk Events describes the area of uncertainty in terms of the threat or the opportunity. These uncertain events can be positive in which case it would be called an Opportunity, when negative it is called a Threat.

What part of the project management team is responsible for briefing corporate or program management about project’s progress?

Options are :

  • Project Board (Correct)
  • Team Manager
  • Project Manager
  • Project Support

Answer : Project Board

Explanation The Project Board is responsible for briefing the corporate or program management about the project’s progress. The Project Board consists of the Executive, the Senior User and the Senior Supplier. Only one person can be the Executive while both the Senior User and Senior Suppliers roles may be assigned to one or more persons.

What BEST describes the quality expected from the project’s product?

Options are :

  • Customer’s quality expectation (Correct)
  • Acceptance record
  • Acceptance criteria
  • Quality criteria

Answer : Customer’s quality expectation

Explanation Customer's quality expectation is a statement about the quality expected from the project product, captured in the project product description.

What plan contains the project closure activities?

Options are :

  • Team Plan
  • Stage Plan for the final management stage (Correct)
  • Initiation Stage Plan
  • Closure Stage Plan

Answer : Stage Plan for the final management stage

Explanation A Stage Plan is required for each stage in the project. The Stage Plan is similar to the Project Plan but is a lot more detailed, as the Project Manager will use this plan on a day-to-day basis. Remember, the Project Plan is a very high-level plan, as it is for the whole project. The Stage Plan for the final management stage will contain the project closure activities.

What process covers the activities of those at the level of management above the Project Manager?

Options are :

  • Directing a Project (Correct)
  • Controlling a Stage
  • Managing a Stage Boundary
  • Managing Product Delivery

Answer : Directing a Project

Explanation The purpose of the Directing a Project process is to enable the Project Board to be accountable for the project by making key decisions, to have overall control, and delegate day-to-day management of the project to the Project Manager.

What statement is FALSE regarding the Change theme?

Options are :

  • Issues can affect the project’s performance targets of time, cost, quality, scope, benefits and risk
  • A prerequisite of effective issue and change control would be an appropriate configuration management system
  • Change control should be used to prevent changes being made to baselined products (Correct)
  • Without issue and change control being applied, a project will become unresponsive to its stakeholders

Answer : Change control should be used to prevent changes being made to baselined products

Explanation Change control should be used to make any changes to a baselined product. This procedure ensures that all changes that may affect the project’s agreed objectives are identified, assessed and either approved, rejected or deferred.

What is Risk Proximity BEST described as?

Options are :

  • The schedule for the risk management activities related to a plan
  • The time period over which a risk will be monitored by the risk owner
  • The time period over which the risk mitigation actions should be implemented
  • The time period for when the risk might materialize (Correct)

Answer : The time period for when the risk might materialize

Explanation Risk proximity simply means how close we are, in terms of time, to a risk occurring. In project management this is used to ensure that focus on risks is balanced with a greater emphasis on those risks that are likely to occur in the short term.

What BEST describes the purpose of a Benefits Review Plan?

Options are :

  • It describes only those benefits to be delivered during the project
  • It is used to define how and when a measurement of the project’s benefits can be made (Correct)
  • It documents the justification for undertaking the project, based on estimated costs, the benefits to be gained and offset by any associated risks
  • It provides all the right information for decisions to be made regarding continued business justification

Answer : It is used to define how and when a measurement of the project’s benefits can be made

Explanation The purpose of the Benefits Review Plan is to identify the benefits and most importantly, to select how the benefits can be measured so that it is possible to show that they have been reached. This creates the baseline measurements to use in a later comparison to determine if the current situation is better than before the project was undertaken. The Benefits Review Plan must include information on the expected timeline for these benefits, when the benefits can be expected and measured, and who will gather the required information.

What is the objective of the quality review technique?

Options are :

  • Agree the quality method that will be applied to a product
  • Determine whether a product has been created
  • Provide consultation with a range of key interested parties concerning a product’s quality (Correct)
  • Formulate ideas on how the product will be developed

Answer : Provide consultation with a range of key interested parties concerning a product’s quality

Explanation The quality review technique is a quality inspection technique with defined roles and a specific structure. It is designed to assess whether a product that takes the form of a document is complete, adheres to standards and meets the quality criteria agreed for it in the relevant Product Description.

Who does the Senior User make decisions on behalf of?

Options are :

  • Those who will provide the necessary skills to produce the project product
  • Quality Assurance
  • Those who will operate and maintain the project’s products (Correct)
  • Those with an interest in how the project meets a business need

Answer : Those who will operate and maintain the project’s products

Explanation It is vital that those who design, build, and deliver the products requested by the user should also be represented on the Project Board. The Senior Supplier role has been defined to represent these groups and make decisions on their behalf.

Which statement concerning PRINCE2 is FALSE?

Options are :

  • PRINCE2 provides projects with plans designed to meet the needs of the different levels in the management team
  • PRINCE2 provides projects with regular progress meetings throughout the project’s duration (Correct)
  • PRINCE2 provides projects with the explicit recognition of project responsibilities
  • PRINCE2 provides projects with a thorough but economical structure of reports

Answer : PRINCE2 provides projects with regular progress meetings throughout the project’s duration

Explanation Regular progress meetings are not required during the project, but “progress updates? are usually conducted. These take the form of Highlight Reports, End Stage Reports, and End Project Reports. The Highlight Reports are sent regularly from the Project Manager to the Project Board during the Controlling a Stage process. They provide information on how well the stage is running according to the Stage Plan. End Stage Reports are reviewed by the Project Board at the end of all delivery stages except the last one. The End Project Report is reviewed by the Project Board at the end of the project and before the Project Board authorizes the project closure.

What product would be updated to show that a decision has been made to accept an off-specification?

Options are :

  • Quality Register
  • Risk Register
  • Issue Report (Correct)
  • Daily Log

Answer : Issue Report

Explanation An Issue Report is a report containing the description, impact assessment, and recommendations for a request for change, off specification, or a problem/concern. It is only created for those issues that need to be handled formally.

What role has the specific responsibility for briefing non-technical management on supplier aspects of the project?

Options are :

  • Senior Supplier (Correct)
  • Team Manager
  • Project Manager
  • Team Member

Answer : Senior Supplier

Explanation The Senior Supplier is the Project Board role that provides knowledge and experience of the main discipline involved in the production of the project’s deliverables. The Senior Supplier represents the supplier interests within the project and provides supplier resources.

During which process is a continued business justification ensured?

Options are :

  • Initiating a Project
  • Managing a Stage Boundary
  • Directing a Project (Correct)
  • Starting Up a Project

Answer : Directing a Project

Explanation The Project Board provides guidance to the Project Manager throughout the project and the Project Manager can seek advice at any time. This happens routinely during the Directing a Project process.

When is the Communication Management Strategy created?

Options are :

  • When designing and appointing the project management team
  • During the initiation stage (Correct)
  • As soon as the Project Board have authorized the project
  • When producing a more detailed stage plan for the next stage of the project

Answer : During the initiation stage

Explanation A Communication Management Strategy can take a number of formats, including: a stand-alone product or a section in the Project Initiation Documentation; document, spreadsheet, or mind map; and entry in a project management tool. The Communication Management Strategy should be created during the initiation stage.

What statement is INCORRECT regarding a Product Status Account?

Options are :

  • A Product Status Account provides information on the state of a product
  • A Product Status Account is used as a control document to assist in reviewing progress
  • A Product Status Account is derived from Configuration Item Records
  • A Product Status Account is used to inform the Project Manager of what errors were found in a product during a quality review (Correct)

Answer : A Product Status Account is used to inform the Project Manager of what errors were found in a product during a quality review

Explanation The Product Status Account provides information about the state of products within defined limits. The limits of it can vary, though. For example, the report could cover the entire project, a particular stage, a particular area of the project, or the history of a specific product.

If Project Assurance is being conducted by anyone other than the Project Board, then who would they report to?

Options are :

  • The Project Board member overseeing the relevant area of interest (Correct)
  • Corporate or program management
  • The Project Manager
  • The Team Manager whose Work Package execution is being monitored

Answer : The Project Board member overseeing the relevant area of interest

Explanation Even if the project board members choose to delegate their assurance responsibilities, they still must understand that they are still responsible for ensuring that the project is being run correctly.

What is a typical activity of a configuration management procedure?

Options are :

  • Implement
  • Impact assessment
  • Status accounting (Correct)
  • Communicate

Answer : Status accounting

Explanation The Configuration Management Procedure typically comprise five core activities: planning, identification, control, status accounting, and verification and audit.

What is a prioritized list of measurable definitions of the attributes required for the set of products to be acceptable to key stakeholders?

Options are :

  • Quality and approval records
  • Acceptance criteria (Correct)
  • Quality criteria and tolerances
  • Customer’s quality expectations

Answer : Acceptance criteria

Explanation Acceptance criteria is a prioritized list of criteria that the project product must meet before the customer will accept it. These should be measurable definitions of the attributes required for the set of products to be acceptable to key stakeholders.

What purpose does the Benefits Review Plan NOT fulfill after the project has been closed?

Options are :

  • Contains details of what period the costs and benefits will be measured (Correct)
  • Identifies the activities required to measure the expected project’s benefits
  • Defines what benefits assessments need to be undertaken
  • Defines how a measurement of the achievement of the project’s benefits can be made

Answer : Contains details of what period the costs and benefits will be measured

Explanation The Benefits Review Plan focuses on how the project performed against its planned targets for time, cost, quality, scope, benefits, and risk. It is likely that not all of the benefits might have been achieved, since many benefits don’t occur until after the project has completed. However, it is still important to review any benefits that have occurred during the project and to ensure that post-project benefit reviews are described in the benefits review plan.

Tolerance forms a key element of allowing the Project Board to manage by exception. What statement is NOT accurate regarding tolerance?

Options are :

  • Tolerances can be applied for Time, Cost, Scope, Quality, Benefit and Risk
  • Cost tolerance should not be used to pay for authorized requests for change
  • The Project Manager sets Work Package tolerance
  • The Project Board sets project tolerances (Correct)

Answer : The Project Board sets project tolerances

Explanation The PRINCE2 Manual defines tolerance as "the permissible deviation above and below a plan’s target for time and cost without escalating the deviation to the next level of management; there may also be tolerance levels for quality, scope, benefits and risk." While the PMBOK discusses tolerances in terms of time, cost and scope, PRINCE2 expands the discussion to include quality, risk and benefits. It creates a fuller conversation around the impact of an issue on the project as a whole as well as on the ability of the organization to generate benefits.

What are the specific roles associated with the PRINCE2 quality review technique?

Options are :

  • Chair, Project Manager, Project Support, User
  • Presenter, Chair, Reviewer, Administrator (Correct)
  • Stakeholder, Team Manager, Project Support, Reviewer
  • Reviewer, Administrator, Project Assurance, Executive

Answer : Presenter, Chair, Reviewer, Administrator

Explanation The Quality Review technique has four specific roles: Chairperson, Presenter, Reviewer, and Administrator.

What product documents unfinished work, ongoing issues, and risks?

Options are :

  • End Project Report (Correct)
  • Risk Register
  • Lessons Report
  • Project closure notification

Answer : End Project Report

Explanation The End Project Report is a report given by the Project Manager to the Project Board that confirms the handover of all products. It also provides an updated Business Case and an assessment of how well the project has done against the original Project Initiation Documentation. This will outline all unfinished work, ongoing issues, and risks.

What is the purpose of the Controlling a Stage process?

Options are :

  • Agree stage tolerances
  • Take action to make sure that the stage remains within tolerance (Correct)
  • Agree, perform, and deliver project work
  • Draft a plan for the next stage

Answer : Take action to make sure that the stage remains within tolerance

Explanation The purpose of the Controlling a Stage process is for the Project Manager to assign the work to be done, monitor this work, deal with issues, report progress to the Project Board, and take corrective action to ensure that the stage remains within tolerance.

Can a Baseline Management Product be changed once it has already been approved?

Options are :

  • Yes, as long as it is agreed with the relevant authority before it takes place (Correct)
  • No, change control is there to prevent changes
  • Yes, but only if the users say so
  • Yes, there is no restriction

Answer : Yes, as long as it is agreed with the relevant authority before it takes place

Explanation PRINCE2 defines a set of baseline management products, records, and reports that can be tailored and used in managing projects. There are 26 defined management products for a PRINCE2 project. It can only be changed if agreed with the relevant authority before the change takes place.

In PRINCE2, a project focuses on the definition and delivery of _______, in particular their quality requirements. What word best fills in the blank?

Options are :

  • Activities
  • Outcomes
  • Products (Correct)
  • Benefits

Answer : Products

Explanation In PRINCE2, a project focuses on the definition and delivery of products, in particular, their quality requirements. A good Product Description provides clarity, as it defines the product’s purpose, composition, derivation, format, quality criteria and quality method.

What is a factor that differentiates a PRINCE2 management stage form a technical stage?

Options are :

  • Use of a particular set of technical skills
  • An authorization from corporate or program management
  • Commitment of resources (Correct)
  • Use of a specific set of Team Managers

Answer : Commitment of resources

Explanation The Project Board is focused on management level issues, including when to move from one stage boundary to the next. This is when the commitment of more resources occurs after checking current results of the project.

What BEST defines a risk cause?

Options are :

  • The source of a risk (Correct)
  • The impact of a risk on the stage and project tolerance
  • How likely a risk is to occur in a given project situation
  • The overall effect of a risk on the Business Case

Answer : The source of a risk

Explanation An important aspect of identifying risks is being able to provide a clear and unambiguous expression of each one. The source of a risk is known as the risk cause. The risk event is the area of uncertainty in terms of the threat or the opportunity. The risk effect is the impact the risk that would have on the project objectives should the risk materialize.

What is NOT a step of the risk management procedure?

Options are :

  • Plan
  • Assess
  • Identify
  • Register (Correct)

Answer : Register

Explanation The Risk Management Procedure is a set of five steps that are recommended by PRINCE2. The five steps are: Identify, Assess, Plan, Implement, and Communicate. The first 4 steps are sequential, while Communicate will always be done to let stakeholders know what is going on and to get continual feedback during this process.

What project management team has the specific responsibility for advising on the selection of the development strategy, design, and methods?

Options are :

  • Project Assurance (Correct)
  • Team Manager
  • Project Manager
  • Quality Assurance

Answer : Project Assurance

Explanation The Project Board members each have a specific area of focus for Project Assurance, namely business assurance for the Executive, user assurance for the Senior User, and supplier assurance for the Senior Suppliers. Therefore, the correct answer is Project Assurance since it encompasses all three aspects to ensure the project is still on track. The Supplier Assurance focuses on the selection of the development strategy, design, and methods.

Fill in the blank: The Project Board will allocate tolerances __________ to the Project Manager.

Options are :

  • for each Work Package
  • for each management stage (Correct)
  • for each technical stage
  • for the project

Answer : for each management stage

Explanation The Project Board will allocate tolerances for each management stage to the Project Manager. As part of management by exception, corporate or program management will have set project level tolerances. The project board need to agree stage level tolerances and optionally the project manager may set tolerances at work package level.

What response type is NOT recommended when responding to a threat?

Options are :

  • Transfer
  • Reject (Correct)
  • Avoid
  • Share

Answer : Reject

Explanation There are six (6) responses to threats: Avoid, Reduce, Fallback, Transfer, Share and Accept. Reject is a response to opportunities, not threats. This is where you identify an opportunity and decide not to take any action on this opportunity. There can be many reasons not to do this. For example, it could cause you to lose focus on your main objective, or the return on this opportunity could be low.

What is NOT a step in the risk management procedure?

Options are :

  • Propose (Correct)
  • Assess
  • Plan
  • Communicate

Answer : Propose

Explanation The risk management procedure is a set of five steps: identify, assess, plan, implement, and communicate. The first 4 steps are performed in order, but communicate should be done continuously to let stakeholders know what is going on and to get recurring feedback during this process. Propose is not a step in the risk management procedure.

What is the quality review objective?

Options are :

  • Formulate ideas on how the product will be developed
  • Determine the quality responsibilities of the project management team
  • Provide consultation with a range of key interested parties regarding a product’s quality (Correct)
  • Agree the quality method that will be applied to a product

Answer : Provide consultation with a range of key interested parties regarding a product’s quality

Explanation The Quality Review technique is part of conducting quality inspection. It has defined roles and a specific structure to follow. The purpose is to inspect and ensure that a product is complete, that it respects the customer’s quality standards, and meets the quality criteria listed in the Product Description.

What is a type of issue?

Options are :

  • Problem/concern (Correct)
  • Follow-on action recommendation
  • Identified threat
  • Exception Report

Answer : Problem/concern

Explanation The term issue is used to cover any relevant event that has happened that was not planned and that requires some management action (for example, a question, risk, threat, or even a request for change). Issues can be raised at any time during the project and by anyone.

What is included in the Project Brief?

Options are :

  • Initiation Stage Plan
  • Communication Management Strategy
  • Lessons Report for the project
  • Scope of the project (Correct)

Answer : Scope of the project

Explanation The Project Brief contains the Business Case, Project Management Structure, the scope of the project, roles and responsibilities, and the six performance targets.

What product should be continuously maintained regarding the status, history, and version of a product?

Options are :

  • Product Status Account
  • Stage Plan
  • Highlight Report
  • Configuration Item Record (Correct)

Answer : Configuration Item Record

Explanation The Configuration Item Record is a record that describes the status, history, and version of a configuration item, and any important details about the relationships between them.

The _______ is used by the Project Manager to capture and maintain information on all of the identified threats and opportunities relating to the project. What answer BEST fills in the blank?

Options are :

  • Risk Register (Correct)
  • Issue Register
  • Risk Management Strategy
  • Risk owner

Answer : Risk Register

Explanation The Risk Register captures and maintains the information on both threats and opportunities for all the risks that were identified and are related to the project. It provides a record of all risks including their status and history.

What reason suggests why PRINCE2 recommends having three levels of a plan?

Options are :

  • To reflect that there are 3 key stakeholder project interests
  • Aspects of planning become more difficult the further into the future they extend
  • The plan detail becomes more stable when a plan contains more levels
  • To reflect the needs of the different levels of management involved in the project, stage and team (Correct)

Answer : To reflect the needs of the different levels of management involved in the project, stage and team

Explanation PRINCE2 recommends three levels of plan, corresponding to the three levels of management within the project management team. Each of these planning levels demands a different degree of planning detail.

What product is reviewed by the Project Manager as part of the progress assessment to determine whether a Work Package is performing to the agreed cost and time tolerances?

Options are :

  • Checkpoint Report (Correct)
  • Highlight Report
  • Off-specification
  • Exception Report

Answer : Checkpoint Report

Explanation A Checkpoint Report is a progress report of the information gathered at a checkpoint that is given by a team to the Project Manager and provides reporting data as defined in the Work Package. This allows the Project Manager to determine whether a Work Package is performing to the agreed cost and time tolerances.

Who determines the use of a Change Authority and whether a change budget will be used during the project initiation stage?

Options are :

  • Project Manager
  • Corporate or Program Management
  • Project Board (Correct)
  • Change Authority

Answer : Project Board

Explanation The Project Board has the responsibility for decisions to authorize requests for changes to baseline products. But, this responsibility may be transferred to a Change Authority, especially if a high frequency of change is expected on a project. The individuals who comprise the Change Authority and whether a change budget will be used are decided by the Project Board during project initiation.

Who can determine the use of a change authority and change budget during the project initiation?

Options are :

  • Project Manager
  • Corporate or Program Management
  • Senior User
  • Project Board (Correct)

Answer : Project Board

Explanation The Project Board determines the use of a change authority and change budget during the project initiation. The Project Board consists of the Executive, the Senior User and the Senior Supplier. Only one person can be the Executive while both the Senior User and Senior Suppliers roles may be assigned to one or more persons. The Executive owns the Business Case and has the final word on decisions that are taken, so the Project Board is not a democracy.

According to PRINCE2, what product should be updated with the planned quality management activities for the next stage of the project?

Options are :

  • Quality Register (Correct)
  • Quality Management Strategy
  • Project Initiation Documentation
  • Issue Register

Answer : Quality Register

Explanation The Quality Register contains summary details of all planned and completed quality activities. The Quality Register is used by the Project Manager and Project Assurance as part of reviewing progress.

What role is responsible for Controlling a Stage process?

Options are :

  • Project Manager (Correct)
  • Project Board
  • Team Manager
  • Project Assurance

Answer : Project Manager

Explanation The purpose of the Controlling a Stage process is for the Project Manager to assign the work to be done, monitor this work, deal with issues, report progress to the Project Board and take corrective action to ensure that the stage remains within tolerance.

What is the period of time when it is possible to accurately plan in detail?

Options are :

  • Stable schedule
  • Predicting period
  • Panorama plan
  • Planning horizon (Correct)

Answer : Planning horizon

Explanation Since, it is often impossible to plan an entire project from the start, as you can only accurately plan in detail a short time in advance. This is called the planning horizon, i.e., as far ahead as you can see.

What role is responsible for organizing the Project Board reviews?

Options are :

  • Team Manager in the current stage
  • Member of Project Support with administrative skills
  • Project Manager
  • Executive (Correct)

Answer : Executive

Explanation The Executive is the business-oriented person who is ultimately responsible for the project. It is their responsibility to organize the Project Board reviews.

What BEST describes the main purpose of the Risk Management Strategy?

Options are :

  • Document specific actions for responding to risks
  • Communicate how risk management will be implemented throughout the wider corporate organization
  • Capture and maintain information on all identified risks relating to the project
  • Describe the procedures and techniques for managing project risks (Correct)

Answer : Describe the procedures and techniques for managing project risks

Explanation It is recommended that each project have its own Risk Management Strategy document. This document defines the project procedures for Risk Management in terms of how Risk will be identified, assessed, controlled, and communicated in the project.

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