Prince2 Foundation Mock

What is a responsibility of the Project Assurance role?

Options are :

  • Ensure the Project Manager is aware of the need to use any existing corporate standards (Correct)
  • Inform corporate or program management about the project’s status
  • Document the Project Board’s reporting needs
  • Inform the Project Manager about the status of the project’s products

Answer : Ensure the Project Manager is aware of the need to use any existing corporate standards

Explanation Project Assurance persons should support the Project Manager and make them aware of standards which they should use in the project. The project assurance role, though, is independent of the project manager. This role is responsible for reporting back directly to the project board to communicate what it has found during its assurance checks.

What is a specific quality review role responsible for checking if a product is ready for its review?

Options are :

  • Chair (Correct)
  • Developer
  • Project Assurance
  • Project Manager

Answer : Chair

Explanation The Quality Review technique has four specific roles: Chairperson, Presenter, Reviewer, and Administrator. The chair or chairperson is is responsible for leading (or chairing) the review meeting.

What does the quality review technique compliment?

Options are :

  • Customer’s quality expectations
  • Product Descriptions (Correct)
  • Quality Assurance
  • Issue and change control procedure

Answer : Product Descriptions

Explanation The Quality Review technique inspects products to see that they meet the customer’s Quality standards and meet the Quality criteria listed in the Product Description.

What product must be updated if at the end of each stage the circumstances external to the project had changed that would affect the project’s costs, risks, and benefits?

Options are :

  • Exception Plan
  • Risk management approach
  • Business Case (Correct)
  • Project Brief

Answer : Business Case

Explanation The Project Plan and a detailed Business Case are first created in the initiation stage and form part of the Project Initiation Documentation. It is important therefore that both these key documents are kept updated particularly at the end of each management stage.

In PRINCE2, what is a benefit of a project?

Options are :

  • An improved business operation
  • The result of change, normally affecting real-world behavior and/or circumstances
  • The tangible or intangible product resulting from a planned activity
  • The measurable improvement resulting from an outcome which is perceived as an advantage by one or more stakeholders (Correct)

Answer : The measurable improvement resulting from an outcome which is perceived as an advantage by one or more stakeholders

Explanation A benefit is the measurable improvement resulting from an outcome that is perceived as an advantage by one or more stakeholders. Benefits are the business value the project is trying to accomplish.

What product does the Project Manager produce that contains information on products completed during the period?

Options are :

  • Exception Report
  • Product Status Account
  • Checkpoint Report
  • Highlight Report (Correct)

Answer : Highlight Report

Explanation A Highlight Report is used to provide the Project Board and other stakeholders with a summary of the stage status and products completed during a specific period. The Project Board uses the report to monitor stage and project progress. The Project Manager also uses it to advise the Project Board of any potential problems or areas where the Project Board could help.

What product contains the customer’s quality expectations?

Options are :

  • Quality Register
  • Project Product Description (Correct)
  • Quality Management Strategy
  • Business Case

Answer : Project Product Description

Explanation The PRINCE2 Project Product Description Template is a special form of Product Description that defines what the project must deliver in order to gain acceptance. This contains the customer’s quality expectations.

What is an objective of the Managing a Stage Boundary process?

Options are :

  • To record any information or lessons that can help later stages of this project and/or other projects (Correct)
  • Any movement away from the direction agreed at the start of the stage is monitored to avoid uncontrolled change
  • Ensure the host site is able to support the products
  • Ensure risks and issues are kept under control

Answer : To record any information or lessons that can help later stages of this project and/or other projects

Explanation There are four objectives in the Managing a Stage Boundary process: (1) Assure the Project Board that all products in the current stage are produced and approved. (2) Review and update, if necessary, the usual documents, which are the Project Initiation Documentation, Business Case, Project Plan, and Risk Register. (3) Record any lessons in the Lessons Log that can help in later stages or in future projects. (4) Prepare the Stage Plan for the next stage and Request Authorization to start the next stage.

What role designates the project management team?

Options are :

  • Quality assurance
  • Change Authority
  • Stakeholder
  • Corporate or program management (Correct)

Answer : Corporate or program management

Explanation The Corporate or program management is the level of management that exists outside of the project, either at organizational or program level. Ultimate responsibility for commissioning and setting project-level tolerances rests with this management level.

What is the purpose of a Configuration Management Strategy?

Options are :

  • Define how the products and various versions will be identified (Correct)
  • Define the composition and format of all the projects registers and logs
  • Identify who will set up and manage the Quality Register
  • Provide details for each configuration item and any important relationships between them

Answer : Define how the products and various versions will be identified

Explanation A Configuration Management Strategy is used to identify how and by whom the project’s products will be controlled, identified, and protected.

What principle of PRINCE2 supports planning only to a level of detail that is manageable and foreseeable?

Options are :

  • Continued Business Justification
  • Manage by Exception
  • Focus on Products
  • Manage by Stages (Correct)

Answer : Manage by Stages

Explanation The principle is called “Manage by Stages?. Every project has a "Planning Horizon", which is the limit beyond which meaningful planning cannot be undertaken. To tackle problems associated with this, PRINCE2 divides work into discrete management stages. Detailed planning can be undertaken for current stage, whereas plans for the whole project can remain in an outlined format. A significant advantage of this approach is that learning from earlier stages can be carried forward into later stages.

What is authorized one at a time by the Project Board?

Options are :

  • Work Packages
  • Team Plans
  • Product Description
  • Stages (Correct)

Answer : Stages

Explanation The objective of authorizing the project is to decide whether to proceed with the rest of the project. In order to authorize the project the project board will need to undertake the some actions, such as reviewing the project definition and project approach to ensure that they are still feasible and checking that lessons from previous projects have been incorporated. The project board will want to confirm that the four strategy documents are sufficient for the project and that they will perform their purpose of adequate control throughout the project. The project board must ensure that the project management team have agreed roles and responsibilities, in particular any delegation of duties for example the appointment of a change authority.

Fill in the blank: The Managing a Stage Boundary process is predicated on dividing the project into __________.

Options are :

  • Stage tolerances
  • Technical Stages
  • Management stages (Correct)
  • Work Packages

Answer : Management stages

Explanation The Managing a Stage Boundary process is predicated on dividing the project into management stages. A project needs to ensure that the products it creates will deliver the benefits being sought after. The continuing correct focus of the project should be confirmed at the end of each stage.

What is the base product against which the Project Board and Project Manager can assess progress, issues, and questions regarding the ongoing viability of the project?

Options are :

  • Project Initiation Documentation (Correct)
  • Benefits Review Plan
  • Product Status Account
  • Project Brief

Answer : Project Initiation Documentation

Explanation The three primary uses of the Project Initiation Documentation are to (1) Ensure that the project has a sound basis before asking the Project Board to make any major commitment to the project; (2) Act as a base document against which the Project Board and Project Manager can assess progress, issues, and ongoing viability questions, and (3) Provide a single source of reference about the project so that people joining the ’temporary organization’ can quickly and easily find out what the project is about, and how it is being managed.

What BEST defines risk probability?

Options are :

  • Probable timeframe within which the risk may occur
  • Scale of the risk should it occur
  • Probable effect on the project delivering its objectives
  • A measure of the likelihood of the risk occurring (Correct)

Answer : A measure of the likelihood of the risk occurring

Explanation Risk probability is the a measure of the likelihood of the risk occurring.

What BEST describes the sequence that the products of a plan are developed in?

Options are :

  • Project Product Description
  • Product Flow Diagram (Correct)
  • Product Breakdown Structure
  • Product Description

Answer : Product Flow Diagram

Explanation A Product Flow Diagram defines the sequence in which the products of the plan will be developed and shows the dependencies between them. This diagram shows the products that are outside the scope of the plan. Once this diagram is in place, the next steps would be to consider the activities that are required, as well as estimating and scheduling.

Fill in the blank: If the Project Manager needs to know the results of a quality review, the __________ will provide a summary together with the date of any follow-up meeting.

Options are :

  • Quality Register (Correct)
  • Daily Log
  • Stage Plan
  • Issue Register

Answer : Quality Register

Explanation The Quality Register is a register containing summary details of all planned and completed quality activities. The Quality Register is used by the Project Manager and Project Assurance as part of the reviewing progress.

What theme helps with the identification, assessment, and control of threats and opportunities?

Options are :

  • Organization
  • Risk (Correct)
  • Business Case
  • Change

Answer : Risk

Explanation The Risk theme focuses on managing project risks through identification, assessment, and control of threats and opportunities. Effective risk management maximizes a project’s chance for success.

What is a recommended response type to respond to an opportunity?

Options are :

  • Reject (Correct)
  • Accept
  • Transfer
  • Reduce

Answer : Reject

Explanation The responses to opportunities are Share, Exploit, Enhance, and Reject. The response of reject occurs when you identify an opportunity and decide not to take any action on this opportunity. There can be many reasons not to do this. For example, it could cause you to lose focus on your main objective, or the return on this opportunity could be considered too low.

When does The Progress theme assist the Project Board to assess project viability at regular intervals?

Options are :

  • Creates Exception Reports when tolerances are forecast to be exceeded
  • Reports to the Project Board during project closure
  • Sends regular Checkpoint Reports to the Project Board
  • Only one management stage is authorized at a time (Correct)

Answer : Only one management stage is authorized at a time

Explanation Management stages are partitions of the project with decisions points for the Project Board between each stage. A management stage is a collection of activities to produce products and is managed by the Project Manager. Only one management stage can be authorized at a time.

What process prevents poorly conceived projects from ever being initiated?

Options are :

  • Directing a Project
  • Initiating a Project
  • Starting Up a Project (Correct)
  • Closing a Project

Answer : Starting Up a Project

Explanation The purpose of this process is to answer the question, “Do we have a worthwhile and viable project?? The project mandate is usually the only document that exists when this process starts, and this is not enough information for the Project Board to make the decision to start the Initiation Stage. Therefore, the purpose of this process is to provide the Project Board with the necessary information to judge if the project is worthwhile. In fact, the aim is to do the minimum necessary just to see if it is even worthwhile to start the Initiation stage.

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