Security/Permissions in Power Automate

In this article, we are going to learn about how we can assign permissions to someone else to access the flow. In previous chapters, we were creating a flow, monitoring them, and running them. Now, we need someone who can update a flow or use the flow other than us.

Security in Microsoft Power Automate provides different permissions for others to access the flows. Following are the flow roles:

  • Owner: Is the person who creates the flow. No one can change the owner of the flow.
  • Co-owners: Users that can make changes to the flow. Changes can be update, edit or add something to the flow. They get all the access to the flow other than actual ownership.
    For example, if the flow fails the owner would be notified not the co-owners.
  • Run-only users: The users can have access to the flow and start it by manually triggering the flow, but they cannot make changes in the flow.

Adding Co-owner to Flow

  • Go to Microsoft Power Automate. Click on My flows from the left-hand side panel.
    my-flows-power-automate-security-new
  • Click on any of your previous flows.
    flow-power-automate-security
  • On the right-hand side, we can see the Owners and Connections. Click on Edit to add Co-owner.
    owner-power-automate-security
  • Search to add a user. Click on the user to add them as co-owner.
    email-power-automate-security
  • It will ask to confirm again because the co-owner will also have an access to different Connections which are associated with the flow. In this case, it's SharePoint. Click on OK.
    save-power-automate
  • You'll have a Co-owner added to your flow.
    added-user-power-automate-security
    new-coowners-power-automate-security
  • Just like the permissions we gave to Co-owner. Here, also we are doing the same.
  • Click on any flow from My flows that has a connection to SharePoint or Outlook or any connection. Click on Edit.
    run-ony-users-power-automate-security
  • Add a user whom you want to give run-only access.
    run-only-users-power-automate-security
  • Here, the run-only user will not get any access to SharePoint. The user can access get information of SharePoint by using the credentials in "Use this connection".
    access-save-power-automate-security
  • Here, we have given access to the run-only user.
    new-run-only-power-automate-security
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